City Clerk

Responsibilities

Under the supervision of the City Manager, the City Clerk performs responsible administrative and financial duties. This employee maintains and provides for day-to-day review of the city's financial position and control of all municipal, fiscal, and legal records. As a city officer, the City Clerk is the official custodian of municipal documents. The City Clerk supervises subordinate personnel and monitors operating procedures. An employee in this position has a substantial amount of public contact regarding the furnishing of information concerning city ordinances and policies. Work assignments are prescribed in the state statutes and received from the City Manager, the City Council, and citizen requests.

These duties include:

• Supervises subordinate personnel;
• Maintains custody of ordinances and other official documents and records;
• Maintains all financial, banking, and investment records;
• Enters information in the computer;
• Researches and makes recommendations of financial investments;
• Attends City Council meetings and records official minutes of meeting;
• Assists the City Manager with budget preparation and maintaining control of department budgets;
• Maintains all insurance records and reports;
• Processes and documents accounts payable including encumbrances and purchases;
• Oversees the preparation and reporting process of city payroll, employee benefits, workers compensation, and accident reports;
• Performs personnel management duties such as Fair Labor Standards Act (FLSA) interpretation, Americans with Disabilities Act (ADA) compliance, health insurance review and monitoring;
• Supervises the collection of cash receipts and accounts receivable;
• Informs the general public on areas concerning municipal ordinances and procedures;
• Maintains and updates city code book;
• Assists citizens with concerns and complaints;
• Oversees the utility billing process